Executive Assistant

Our customer is seeking an Executive Assistant who will be responsible for providing advanced assistance to company executive(s) by performing various complex administrative support functions, typically of a confidential nature.

Responsibilities:

·         Perform advanced word processing and desktop publishing to include complex presentations, reports, spreadsheets and graphs.

·         Transcribe information of a technical, confidential and/or sensitive nature.

·         May be required to take meeting and/or conference call minutes.

·         Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings.

·         Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar. Recommend changes to improve readability and clarity.

·         Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers.

·         Utilize company personnel at all organizational levels to gather information to prepare reports.

·         Screen mail and callers, respond to and route inquiries to appropriate personnel as necessary.

·         Determine importance and priority of various issues and determine what major issues should be brought to the attention of the company executive.

·         Coordinate, assist in planning, prepare agenda and monitor meetings.

·         Maintain calendar(s) and travel requests.

·         Handle highly confidential, sensitive and/or critical information, files, records and reports.

·         Actively promote and ensure clear communication throughout the various departments of the company.

·         Manage and coordinate projects and programs to ensure high quality end results within given timeframe.

·         May be required to perform other related duties as required and/or assigned.

·         Has contact within all levels of the organization.

• Makes a high of level contacts of a sensitive nature inside and outside of the company.

Qualifications:

·         Excellent written and oral communication skills are required.

·         Must be able to interface effectively within all levels of the organization and with senior executives outside the company.

·         Requires in-depth knowledge of company operations and product lines.

·         Job encounters varying work situations, involving significant complexity.

·         Considerable independent judgment and initiative are required in resolving problems and making recommendations.

·         Accuracy is required in performing all functions of this position.

·         Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information.

·         Initiative and organization skills are extremely valuable to ensure a smooth office operation.

·         Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player.

·         Requires a minimum of eight years of related specialized administrative experience, including successful experience working with senior level executives.

·         Must demonstrate exceptional computer skills and software application proficiency.

·         Demonstrated ability to read difficult instructions and maintain written records required.

·         Bachelor’s degree in business or similar discipline, or the equivalent knowledge and experience required.

·         Office/secretarial certification preferred.

If you feel you meet these requirements, please visit the Career Center at www.stormstaff.com to apply. 

About StormStaff: StormStaff is a professional services company that specializes in providing Administrative, Clerical and Financial professionals to various organizations on a temporary, temporary-to-hire and direct-hire basis.

For more information on StormStaff, please visit us on the Web at www.stormstaff.com.